REPORT WRITING

WHAT IS A REPORT? 

A report is an orderly, objective message used to convey information from one organizational area to another from one institution to another or from one person to another in order to assist in decision- making or problem solving.

HOW TO WRITE QUALITY REPORT?

To write a perfect and good report, consider the following points of worth importance:

       1. Be comprehensive, to the point and precise.

       2. Avoid unnecessary details and repetition of ideas or words.       

       3. Try to convince the reader of your own view point.

       4. Your view point should be factual, natural and constructive.

       5. Do not use difficult or elaborate expressions.
       6. An unconvincing report wastes time both of the writer and reader.
       7. Neither be sensational nor casual but rational.
       8. Give certain suggestions and recommendations as well. 10. The suggestions should be logical, practicable and feasible.

TYPES OF REPORT:
There are many types of report but we shall discuss here only "INVESTIGATIVE" type of report.

1. INTRODUCTION: It includes the following 4 points: 

• Purpose of writing the report.

• Members of the investigation team (called personnel)

• Period covered in the report.

• Procedure adopted in compiling the report.

 2. DISCUSSION/ TEXT: It give detailed information about the topic.

 3. CONCLUSION: It sums up the discussion.

4. SUGGESTIONS/RECOMMENDATIONS: This is a vital part of a report. 

5. SIGNATURE: Reports written as a subordinate may-be ended with signature as:

• Yours truly,

•  Yours faithfully,

•  Yours obediently,

 

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SKETCH FOR INVESTIGATIVE REPORT

To,

The Editor,

The News,

(City): A.B.C.

From:____________________________.

Subject: _______________________________________________________.

Introduction: 

                  This report has been prepared in compliance with your directive- No. 786, dated X.Y.Z, along with two personnel, has probed into the factors responsible for the problem of _____ and suggested some solution.

Text: 

      In fact, the issue of has now become very serious. In the light of the information given in the report, it will be easier to identify the problem and its solution.

Conclusion:

                The issue of has been long neglected. This has only aggravated and made the situation more complex.  __________________________________________________________

Data at a Glance:
                                  _______________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_____________________.

Suggestions: 

In the light of the facts stated above, it is suggested that:

1. The officials responsible for the problem may be taken to task.
2. The officials responsible for the problem may ask to give written explanation of the issue

3. An inquiry committee may be formulated to probe into the hidden facts.

Yours truly,

X.Y.Z.

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